2024/25 Fiscal Year Expenditure Summary

TLDR: Excluding some of the cash spent on construction and major renovations, the schools spent about 98% of its revenue on operations. The below images show how I aggregated the cost by type.

Greater Detail:

Exhibit J-1 shows a deficit of $18.8 million. This figure is adjusted for GAAP and includes $25 million for depreciation and $5.4 million for pension/benefit liability charges (J-5). If we look more at the fund-level (J-4), the district realized a nearly $8.2 million surplus excluding cost of construction ($20.2 million). Assuming only fund/budget revenue of $409.5 million, that is a 2% surplus cushion. If I am remembering past meetings correctly, I believe they like that cushion to be closer to 10%.

The audit and internal school fund report break expenses down in significant detail. I've consolidated them into broad categories, some of which span multiple sections of the audit in hope to make the numbers more accessible. The $15.6 million in internal school program costs (athletics, clubs, activities) were sub-categorized using reasonable estimates, as those expenditures are not consolidated at the district level.

*Source: Sumner County FY2025 Annual Financial Report, Exhibit K-8 (Schedule of Detailed Expenditures — All Governmental Fund Types) and FY2025 Sumner County Schools Internal School Funds Annual Financial Report (Combined Statement of Revenues, Expenditures, and Changes in Fund Balances — All Schools). The $437.1M total reflects the General Purpose School Fund ($391.1M) + School Federal Projects Fund ($15.5M) + Internal School Fund ($15.6M) + Capital Outlay ($20.2M, included within General Purpose). The Internal School Fund operates on a regulatory basis at the individual school level and covers athletics, student clubs, activities, instructional supplies allocations, and student organization programs across all 53 schools.